What counts as office supplies

Deduct office supplies for tax purposes - this is how it works!

Office supplies that you need to do your job are work materials. This means that your purchase or costs for cleaning or repair are tax-deductible. However, there are a few points to consider if you want to deduct office supplies for tax purposes.

Deduct office supplies for tax purposes: folder to slip of paper

Office supplies are part of the work equipment, without them you would not be able to fully carry out your work. So office supplies are tax deductible. How, however, depends on what and how expensive it is. In addition, as always, the tax office only believes what you can prove.

Those who start their own business often overlook the many small expenses that arise for office and work materials. In addition to the big things like notebook or printer, there are also a lot of small amounts that accumulate over the course of the year. Printable labels, sticky notes, files, notepads, ballpoint pens, adhesive strips, printer paper - to name just a few examples. But also document shredders, laptop bags, moderation cards or flipchart pads can be included. So keep your eyes open when purchasing materials! What is necessary for your job should also be included as a business expense.

Consistent receipt collection

Office supplies: pens, pads, transparent sleeves. Who hasn't put something like this in their shopping cart while shopping their weekly groceries in the discounter? No problem. You can do it. In principle, the tax office also recognizes a receipt from the supermarket. However, you should make sure that the job-related expense is not on a receipt with chocolate, muesli and meat salad. You can avoid a typical mistake in bookkeeping if you always pay private and professional expenses separately and consistently collect every business receipt and enter it into your bookkeeping.

410 euro limit

Expensive work materials, such as a new notebook or a high-quality printer, can sometimes cost more than 410 euros net. But then they are no longer a low-value asset. In that case you have to apply a depreciation over several years. How many years this is depends on the type of issue. The legislature assumes a typical useful life and believes that a PC will last three years, while office furniture should last for 13 years with you.

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